Your Guide To Hosting A Virtual Award Show

Your Guide To Hosting A Virtual Award Show


An online awards ceremony is a great way to appreciate, recognize and retain good talent. But planning to bring all your teams together on a virtual stage can get overwhelming, so here are some best practices to help you get started.

Get Demo

Invite your friends

and enjoy a shared experience


With remote working a large portion of our workdays are spent scheduling or attending meetings and webinars. Even interactions between teams and teammates have shifted to a formal set up leaving behind a key factor responsible for employee motivation and team building, in-person interactions at the workplace.

Within a physical setup employees get to know each other over candid conversations, shared meals and coffee breaks. In the absence of this a lot of informal conversations and verbal appreciation between coworkers is reduced often resulting in lower morale and feeling demotivated to work and go the extra mile.

How do you conduct a virtual award ceremony?

1) Plan the event flow

The first step to planning an online award ceremony is to put together the flow for the show. Start by highlighting important sections like your key award categories, acceptance speeches, performances and talks by CXOs. Once you have this in place you can come up with creative ideas and piece together the flow by assigning time to each category.

2) List and detail out the award categories

Finalize on the broad categories of awards to be handed out, how many nominees you need to have per category and a panel fit to recognize the best talent. It’s always a great idea to have peers weigh in on some categories as well to make it more inclusive and fun. You can have them vote live during the award ceremony using features like polls and leaderboards. More on how you can do this!

3) Get creative with picking out the award

This is an important step in making sure your employees feel appreciated and respected. Even though it may be a virtual set up, you can still plan the actual award distribution by scheduling gift baskets, vouchers, awards, and hampers of appreciation to be delivered to the winners homes shortly after the announcements.

4) Pick the right virtual platform

This is an important decision in the planning process, the platform you choose will dictate the tone for your award show. Will it be interactive with live reactions, chats, polling options or do you want to take on a formal webinar set up with a stage and panel of judges.

Choosing a platform that has in-built interactive features, gives you a lot of flexibility to include your attendees in a few categories where they can vote for their peers. This makes the entire award show more inclusive and invites employees to chat amongst themselves, share stories and interact with each other virtually.

5) Ensure your award show is easily accessible

You should also ensure the platform is easily accessible through all devices and doesn’t require any pre-installations and sign ups. Employees should be able to join with ease and use the platform and it’s features with minimal guidance. Having the right interactive features upfront will make your teams feel comfortable to use them and engage with each other during the show.

6) Send out invites and reminders

The idea of the award show is to bring everyone together, recognize experts on subject matter and have a great time together. For this to happen, attendees need to be prepared and given sufficient notice so that they can block their calendars in advance. It’s wise to send out the invites at least 10 days in advance, followed by reminders closer to the show date.

7) Finalize a host for the show

Your host is a key person at the award ceremony, he/she will bring the show together, making everyone feel included, encouraging peers to share funny anecdotes, participate in polls and games and make everyone feel included with their trivia and jokes.

It’s important to pick the right host who will keep your audience engaged throughout the award show. You can choose a comedian, an influencer from the industry or someone from your company with the right skills.

8) Finalize performances, fillers and speakers

Apart from the award giving ceremony, you should plan and add additional performances your attendees will enjoy. Stand-up comedy, dance, vocal performances or a quiz round helps lighten the mood for attendees and encourages participation and interactions.

Intersperse award distribution with fun performances and keynote speeches by top management, your host will help bring it all together to ensure a well rounded experience for all your attendees.

9) Pre-film content, speeches if possible

Depending on the virtual platform you choose and it’s capabilities, you should consider filming a fair amount of content and editing it before the show. This ensures you stick to the show flow and keep your attendees engaged and interested.

If the winners for the awards are pre-decided by a panel you can ask them to pre-record their acceptance speeches, this gives them time to prepare and make it concise as well. Performances can also be pre-recorded to avoid any disruptions during the show.

Apart from the awards that require the audience to vote live during the show, you can pre-record most content and edit it to ensure your show runs smoothly without any hiccups.

10) Design, graphics, transition slides and branding elements

At an event, and more so at a virtual event, the visuals are what keep your audience engaged. Use transition slides, animation and all the relevant in-built interactive features on the platform you choose to ensure your employees are engaged and interacting with each other.

Subtle branding elements and colors on the visuals like the backdrop, virtual stage and transition slides help make the show your own, and your audience can identify with it better as well

11) Have interactive features available for your audience

Use polls, leaderboards, trivia Q&A, watch parties to encourage interactions and have your host remind attendees to share, participate and stay active during the award show in order for the experience to be inclusive and fun.

Award shows are a way to bring your teams together and have an experience that brings them closer together. Keep the vibe during the event lighthearted and fun, to encourage your team members to be vocal and participate.

If you are looking to host an award show, we can help guide you through the process and give you a platform to host it smoothly. Reach out to our team and we’ll schedule a call to help plan it.

Why Paytm Insider?

The world was & is always changing; the Covid-19 pandemic just accelerated the pace. Businesses have successfully adapted to challenging circumstances and those that haven’t, are at risk of being left behind.

At Paytm Insider, we’ve been, facilitating digital experiences for employers, their employees, patrons, partners, customers and clients. We can guide you from start to finish and connect you with the right speakers, talent and resources, to ensure your event runs smoothly.

  • Our web-based platform comes equipped with interactive features
  • We can source the right talent, artists and speakers to match your event format and make it a success
  • Guide you with technical support to make it a seamless process

Ready to get started?

Frequently Asked Questions

How do you make an award ceremony fun?

When hosting a virtual award ceremony, it is important to keep your audience engaged and not just interact with the winners. Here are a few suggestions:

  • Introduce interactive elements like polls, trivia games
  • Enable an option for the audience to live chat
  • Find an interesting host for the award ceremony
  • Plan performances your employees will enjoy

How do you organize an awards ceremony?

Taking your company award ceremony online can seem complicated and technical, but it involves three main aspects

  • Select a platform that offers you the right interactive features and support
  • Finalizing a good host and performances to keep your audience engaged and interested
  • Detail out the award categories, judging panel or voting style.

What are the best awards for employees?

Just because your award ceremony is virtual doesn't mean your award needs to be, pick out an award trophy or send across a gift hamper to your employees to show your appreciation. A few categories include:

  • Employee of the month
  • Best teamwork and collaboration
  • Sales Performance awards
  • Employee choice awards
Get Demo

Subscribe to our newsletter

There’s a range of amazing experiences; from music and comedy to food and beverage festivals that you probably have nooooooo idea about.

Be in the know!


Watch and cheer for your favourite teams, Discover new hobbies with workshops & courses And Groove to the beats of your favourite artists.

Download our App now!

Curated & Handpicked Events in Online

Paytm Insider aims to give you experiences in Online worth your time and money, and hopefully, encourage you to try something new. Be it curing post-work blues or making your weekend (more) awesome, you'll find it here. Explore live events (music, comedy, theater, art); dining experiences; weekend getaways (treks, adventure, tours, travel, cycling, amusement parks); and live sport (cricket, football, kabaddi, badminton) matches; workshops (photography, marketing, cooking, baking, painting) and more.

Music Events: Gigs & Festivals in Online

Calling all music lovers! Watch Arijit Singh, AR Rahman, Shreya Ghoshal, Darshan Raval, Harrdy Sandhu, Anuv Jain, Pradeep Kumar, Vidyasagar, Sonu Nigam, Ilaiyaraaja, Yuvan Shankar Raja, Fossils, Ritviz, Vijay Antony, When Chai Met Toast, Harris Jayaraj, Lucky Ali, UB40, Ronan Keating, Snarky Puppy, 50 Cent, Asha Bhosle, Karthik, Vijay Antony, Diljit Dosanjh, Shaan, Sunidhi Chauhan, Sid Sriram and Kerala Dust, live - at festivals, club shows, gigs or concerts. Paytm Insider has the best curated music events, across genres: rock, metal, EDM, pop, fusion, hip-hop, jazz, classical, Bollywood and world, at some of the best live music venues in the country. Paytm Insider hosts several top properties, including NH7 Weekender, Horn Ok Please, Grub Fest, Casa Bacardi, Independence Rock, Toast- Wine & Beer Festival, Dream Hack, Beat Street, Great Indian Sneaker Fest, Echoes of Earth, Bollywood Music Project, Under 25 Summit, Indiegaga, India Cocktail Week, Gin Explorers Club, Lil Flea, Dreamhack, HT City Unwind, Van Gogh, The Vault, Steppinout, Sunday Soul Sante, South Side Story, Black Dog Easy Evenings and YouTube Fanfest.

Comedy shows: Standup & Open Mic in Online

Who doesn't enjoy a good laugh? You'll find the latest shows by the best Indian comedians - Zakir Khan, Kapil Sharma, Kanan Gill, Biswa Kalyan Rath, Akash Gupta, Anubhav Singh Bassi, Alexander Babu, Harsh Gujral, Sahil Shah, Rahul Subramanian, Kenny Sebastian, Aakash Gupta and Comicstaan finalists like Nishant Suri, Rahul Dua & others and more, on Paytm Insider. Catch them doing tours of their specials, trying new material, hosting an open mic, and more. Catch the big names of comedy at Headliners and LOLStars; or shows to see up-and-coming comics enthrall audiences, and open mic events where you'll see and cheer on fresh talent! International legends like Daniel Sloss, Jimmy Carr, Russel Peters, Eddie Izzard & Bill Burr have ticketed here in the past.

Cheer Your Favourite Sports Team!

Paytm Insider is home to world-class sporting experiences across India: Tata Indian Premier League (Chennai Super Kings, Delhi Capitals, Gujrat Titans, Punjab Kings & Sunrisers Hyderabad), Indian Super League (FC Goa, Kerala Blasters, Jamshedpur FC, Mumbai City FC, Delhi Dynamos), Vivo Pro Kabaddi (Tamil Thalaivas, U Mumba, Haryana Steelers, Bengal Warriors, Jaipur Pink Panthers), I-League, Vodafone Premier Badminton League, Premier Futsal, and International Cricket Matches (Test, T20 and ODI). Can't get to a stadium? You'll find amazing screening experiences too - especially the EPL, Champions League and F1.

Trekking, Camping & Adventure in Online

After a tiring week, one of the best ways to unwind is to head to the great outdoors. You will find excellent options for trekking, camping & adventure activities like white water rafting, waterfall rappelling and paragliding near Online. Paytm Insider teams up with experienced and responsible travel groups and event organizers so you have a memorable and safe experience. These events are for novices as well as experienced folks. You will also find special seasonal experiences like fireflies, camping, rafting, and more on Paytm Insider.

EXPLORE events in TRENDING cities

Paytm Insider

Paytm Insider is a platform that helps you discover and buy the best in events, travel and food in your city. We strive to curate experiences that are worth your time and money, possibly something you have never tried before.

For event organizers

Paytm Insider is built by the same team that created Bacardi NH7 Weekender (us) and we sure know what goes into putting together a great experience. Our technology, marketing and customer support can help you build a community of not just ticket buyers, but also fans.

  • Find us on: